Wedding RSVP Tools With Check-In: Compare the Workflow
Key Takeaway
Compare manual arrival marking and personal QR passes, with documented Bloomvite and Paperless Post workflows and questions to ask before choosing.
Two documented invitation workflows
Bloomvite Pro and Large events include personal QR passes and a phone-browser scanner. Paperless Post documents app-based guest check-in where hosts mark guests attended and can record additional guests. Its feature page identifies paid package requirements; confirm the current package before choosing.
This guide is published by Bloomvite and uses official product documentation reviewed on 10 October 2026. It is not an exhaustive ranking or a test of every platform. An undocumented feature is not evidence that another service lacks it.
Match the method to the job
| Method | What to verify | Useful when |
|---|---|---|
| Named list or manual marking | Correct names, party sizes, access and a backup list | You need a simple arrival record |
| Personal QR scanning | Pass delivery, host scanner, duplicate handling and fallback | You want to find the guest record from a pass |
| Ticketing system | Payment, ticket validation and refund requirements | Admission involves paid tickets or public registration |
Questions before you choose
- Does the package include check-in, and for how many people?
- Do staff need an installed app or a compatible browser?
- Does the workflow scan a pass or mark a name manually?
- What happens without a pass, camera or connection?
- Does it record arrivals for the whole event or each session?
- Can you export the records you need afterward?
Product and pricing limits
Bloomvite is free for one event and up to 50 people, including plus-ones and children, with all ten templates and no watermark. You share guest links yourself by text, WhatsApp or your own email. Pro is $39 per event for up to 300 people and adds invitation emails and automatic RSVP reminder emails, envelope reveal, seating, CSV import and QR check-in. Large event is $79 for up to 1,000 people. Guests need no account or app to RSVP.
Check-in and seating require a paid event. A website QR link is different from a personal admission pass. See Bloomvite's check-in feature and pricing.
Prepare before the wedding
Try a sample RSVP, pass and door check before sharing invitations. Record who handles exceptions and how you will reconcile them. See our practical door plan and how to verify a named vendor's check-in claims.
Keep check-in an optional part of the invitation plan.
Free for one event and up to 50 people, including plus-ones and children. Paid features require Pro or Large.
Create your invitation, free
